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Operations Manager and Bookkeeper



The Operations Manager/Bookkeeper will support the entire Freedom School Partners (FSP) team and play an essential role in regards to accounts receivable, accounts payable, administrative tasks, and human relations. S/he will screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes. The Operations Manager/Bookkeeper will be accountable for facility and supply management, as well as the technology functions of FSP.

Primary responsibilities:
Staff support
• Provide support for the FSP staff to include all aspects of administration, with a strong focus on meeting and event coordination, travel coordination and special projects
• Anticipate needs and proactively take action and ownership of all details
• Administrative duties to include answering the phone and greeting volunteers or guests that may come to the FSP central office
• Assist with summer staff training and family engagement logistics
• Evaluate FSP’s technology on a regular basis, making recommendations for changes and supervising the implementation of those changes
• Set up computers, printers, and other devices to be used by staff and other Freedom School sites
• Maintain an inventory of fixed assets, establish a system of safeguarding assets and help staff ensure adherence
• Provide year-round IT support to staff, as well as to the various sites during the summer
• Process accounts payable and cash receipts ensuring accurate allocation of expenses, contributions and partner payments
• Collect receipts from employees and reconcile credit card statements
• Enter monthly financial transactions into QuickBooks
• Send timesheets and payroll data to external payroll processing company and record bi-weekly payroll journal entries
• Assist in preparing schedules and information
• Ability to handle details of a highly confidential and critical nature
Administrative and HR management
• Hire and manage seasonal administrative staff for FSP, to include an Administrative Intern and Technology Intern
• Assist with other administrative tasks related to hiring, on-boarding and training staff
• Track employee time-off
• Assist in processing new employees, including summer staff, run background checks and process tax paperwork
Facility and supply management
• Create and maintain a maintenance schedule for facility and rented equipment
• Oversee department space usage, inspections and house maintenance
• Ensure that the central office is kept in an orderly manner, inside and outside
• Oversee and order inventory and equipment for FSP central office
• Serve as liaison between FSP and Covenant Presbyterian, and other service providers (utilities, cleaning, etc.)

Qualifications, knowledge and education:
• 3+ years related experience working in a nonprofit environment (including bookkeeping experience)
• Proficient in QuickBooks
• Understanding of basic accounting principles
• Proficient in MS Office Suite (MS Word, Excel, Power Point and Outlook)
• Experience with a Cloud-based platform, i.e. SharePoint or OneDrive
• Excellent written and oral communication skills, detail-oriented, good judgement and decision-making skills, excellent interpersonal and customer service skills
• Proactive and willing to take initiative and follow-up/follow through with a variety of tasks
• Ability to handle highly confidential matters with discretion
• Ability to function effectively and efficiently in a fast-paced professional environment
• Highly motivated and willing to support organizational needs beyond primary responsibilities
• Excellent time management skills and ability to work independently, requiring minimal supervision
• Enthusiastic person with high level of professionalism and ability to lead and manage others effectively, with a strong orientation toward teamwork and collaboration
• Appreciation and support of diversity, equity and inclusion
• Commitment to CDF Freedom Schools®
• Valid ID and reliable transportation
• Satisfactory drug test and satisfactory background check for criminal and child protective findings

Compensation, status and benefits:
• Competitive Salary $37,500-$42,500
• 10 vacation days earned after 90 days of successful employment (prorated to start of calendar year); additional days earned after two years of employment
• 10 paid holidays (defined annually) and 2 floating holidays
• 10 sick or personal leave days per calendar year
• Individual health, life and AD&D insurance coverage through organization’s policies, premiums paid in full
• Option to participate in dental and vision insurance (employee paid)
• Option to participate in flex benefit plans (FSA and DCA)
• Option to participate in SIMPLE IRA plan, in which FSP matches employee contributions up to 3%

To apply:
Interested applicants should send resume and cover letter to with Operations Manager/Bookkeeper in the subject line. No phone calls please.

The post Operations Manager and Bookkeeper appeared first on Axios Charlotte.

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